The month-end that eats a week
You close the books accurately. It just takes until the 12th.
Accounts payable and receivable, reconciliation, collections and month-end close — rebuilt so matching and chasing happen continuously instead of in a monthly scramble.
You will recognise at least three of these.
- Reconciliation is a spreadsheet comparing two exports, done by eye and by formula.
- Invoices are approved by email, and the approval evidence is the email.
- Collections happen when someone gets round to running the aged debt report.
- The same handful of discrepancies recur every month and get fixed every month.
- Close takes a week or more, and the numbers are stale by the time they're right.
Signals it is costing more than anyone has measured.
- Your finance team's peak workload is a calendar artefact rather than a business event.
- You are carrying receivables that are old simply because nobody chased them.
- Duplicate or overpaid invoices are found occasionally, which means they occur regularly.
- Management accounts arrive too late to change the month they describe.
- Nobody can explain a variance without an afternoon of investigation.
What it becomes.
The work moves from monthly batch to continuous. Transactions are matched as they arrive — bank to ledger, invoice to purchase order, payment to invoice — so reconciliation is a small daily exception queue rather than a week-long project. Approvals run through a real workflow with thresholds and delegation, and the evidence is the record rather than an inbox. Collections chase themselves on a schedule you set, escalating politely and then less politely, with your team stepping in only where a relationship needs handling. Because the ledger is continuously reconciled, close becomes a review rather than a reconstruction, and variance analysis starts with the transactions instead of ending with them.
What the system does
- Continuous transaction matching, with only genuine exceptions surfaced
- Approval workflows with thresholds, delegation and a real audit trail
- Automated, escalating collections with a human override at any point
- Duplicate and anomaly detection before payment rather than after
- Management reporting available continuously rather than after close
What it connects to
- Your accounting system or ERP — this augments it rather than replacing it
- Banking feeds for automatic reconciliation
- Purchasing and inventory for three-way matching
- The operational systems that generate the revenue, so margin is traceable to a job
It augments the systems of record you already run. Nobody is asking you to replace your accounting package.
Where we would start, and how long it takes.
Automated matching for one high-volume stream — bank reconciliation or invoice-to-PO — plus an exception queue, live in about a week. Collections automation usually follows, because it pays for the rest of the work quickly and visibly.
Pharmacy Flow was built because a national compounding pharmacy could not locate its inventory or fully reconcile its finances across disconnected tools. Unified warehousing, production, fulfilment and finance was the fix.
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